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Vaccine Clinic Outreach Templates

Updated

These templates are designed to help pharmacies coordinate offsite vaccination clinics for local schools or nursing homes. It emphasizes the convenience of digital registration and the professionalism of the clinical team.

Email Template

Subject: Upcoming Vaccination Clinic

Hello,

[Pharmacy Name] is pleased to partner with [Clinic Location Name] to host a vaccination clinic for your community. We understand how important it is to keep your [students, residents, and staff] protected year-round, and we want to provide a convenient, professional option for essential immunizations.

Our clinical team will be onsite to provide vaccinations, including flu shots, COVID-19 boosters, and other necessary immunizations. We aim to eliminate the need for long waits at doctor's offices or urgent care centers, ensuring everyone has access to the care they need.

Clinic Details

Date:

Time:

Location:

How to Register

To ensure we have the correct quantities and products prepared in advance, we ask that all participants register ahead of time through our online portal. This system allows participants to:

  • Pre-register and complete consent forms online.
  • Provide insurance information ahead of time for a faster experience.
  • Receive electronic documentation of their vaccination post-care.

Registration Link: [WFS Self Registration Link]

If you have any questions regarding the clinic or the registration process, please don't hesitate to reach out to us at [insert pharmacy contact info]

Thank you for your partnership in keeping our community healthy.

Sincerely,

The Team at [Pharmacy Name]

Social Media Posts

Facebook/Instagram

Protect your health and your community! 🛡️ [Pharmacy Name] is hosting a vaccine clinic at [Location] on [Date] from [Time]. Stay up-to-date with flu shots, COVID-19 boosters, and more. Online registration is required to help us prepare for your visit. Secure your spot today: [Registration Link] #VaccineClinic #CommunityHealth #[Pharmacy Name]

Twitter/X

Stay healthy this season! 💉 Join [Pharmacy Name] for a vaccination clinic at [Location]. 🗓️ [Date] | 🕙 [Time]. Register now to skip the wait: [Registration Link] #FluShot #VaccinesWork

Social Media Graphics

Scroll to the bottom of this article to download the generic (ready-to post) files or the editable versions that you can personalize in any PDF viewer. 

   

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Posters - Pre-Clinic

Scroll to the bottom of this article to download the generic (ready-to post) files or the editable versions that you can personalize in any PDF viewer. 

   

Welcome Posters

Scroll to the bottom of this article to download the generic (ready-to post) files or the editable versions that you can personalize in any PDF viewer. 

   

Registration Links and QR Codes

Use the link and QR code that match how you are running the event. 

If you set up your event with the Clinics feature, each clinic has its own landing page and QR code. Use these in your templates so patients can choose their vaccines and get automatic messages before the clinic. To find them, click Clinics in the Web Portal, then view or download the clinic's QR code and link. For step-by-step instructions, see Setting Up and Running a Vaccine Clinic. 

If you are not using the Clinics feature, see this article for full instructions on accessing your pharmacy's generic Self Registration URL and downloading a file of the QR code to use on these posters, Patient Self Registration.

 

 

 

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